Welcome Cast & Crew
The Black Phoenix - Crew Orientation
Welcome to the Production
Thank you for joining The Black Phoenix. This project is built on collaboration, clarity, and a commitment to safe, actor‑friendly storytelling. Every department, every role, and every person contributes to the emotional and logistical architecture of this film. We’re glad you’re here.
This Welcome Packet gives you the essentials you need for your first 48 hours on the production. For deeper details, you’ll find links to the Crew Handbook, Onboarding Packet, Safety Manual, and department pages throughout the Crew Portal.
Title: The Black Phoenix
Format: Feature Film
Tone: Psychological, character‑driven, emotionally grounded
Core Themes: Grief, identity, survival, memory, and the cost of truth
Current Phase: Pre‑production / Production (depending on when crew joins)
This film blends realism with emotional intensity. Our set culture prioritizes safety, clarity, and respect—especially during scenes involving minors, trauma, or sensitive subject matter.
These are the people you may need to reach in your first days.
Jan Lewis:
Cell (859) 319-1969
Co-Writer, Co-Director
Producer
1st Ad
Tim White:
Cell (859) 613-1231
Co-Writer, Co-Director
Production Office:
221 South Main St., Harrodsburg, KY
Full contact list available in the Crew Handbook.
About the Film
Key Contacts
Where/When to Report
Always check the call sheets for time & locations.
Ask for: Jan Lewis or Tim White
Review the Crew Handbook
Linked in the Crew Portal
Join Communication Channels
Call sheets distribution
Daily updates
Emergency notifications
Confirm Your Availability & Schedule
About the Film
Safety is the foundation of this production. Every crew member is responsible for maintaining a safe environment.
Zero-tolerance for harassment, discrimination, or unsafe behavior
Report safety conerns immediately to the director or 1st Ad
Respect actor-safe zones-especially during emotionally intense scenes
NO photography or social media posts without approval
Full details are in the Safety Manual.
Communication & Workflow
We keep communication clean, simple, and consistent.
Call Sheets: Posted regularly in the Crew Portal
APP: Used for day-to-day coordination
Emergency Alerts: Updated in Crew Portal
File Sharing: Google Drive links provided in the Crew Portal
If you're unsure where something lives, the Crew Portal is your hub.
Set Culture
Production Overview (Snapshot)
What's Next
We maintain a set that is:
Respectful — every role matters
Collaborative — ideas flow upward and downward
Actor‑safe — emotional scenes are handled with care
Clear — expectations and communication are transparent
Efficient — we prepare thoroughly to protect time and energy
We are building a space where creativity and safety coexist.
Shooting Schedule: Check Crew Portal
Primary Locations: Check Crew Portal
Key Scenes in Early Weeks: Will always be listed on the Call Sheets
Special Notes: Scenes involving stunts, or sensitive content will have additional briefings.
A full production calendar is available in the Crew Portal as available.
Once you’ve read this Welcome Packet, your next steps are:
Read the Onboarding Packet
Read the Crew Handbook
Review the Safety Manual
Confirm your first call time
Complete any required forms
You’re now ready to begin.
