ONBOARDING PACKET
1) Welcome & Orientation
Welcome to The Black Phoenix.
This Onboarding Packet is your quick‑start guide to how we work, how we communicate, and how to stay safe and supported on set.
Please read this before your first day.
What This Packet Covers
How the set works
Who to contact
What to expect
Safety basics
Communication rules
First‑day checklist
What We're Making
A grounded, character-driven supernatural drama filmed in Kentucky.
Tone of Production
Respectful
Professional
Collaborative
Safety-first
No ego, no chaos
Key Production Values
Protect the actors
Protect the minors
Protect the crew
Protect the story
1. Be on time.
Call time = ready to work. Not parking. Not arriving. Ready.
2. Respect the space.
We often shoot in real homes, real businesses, real neighborhoods.
3. No photos or behind-the-scenes posting.
Unless cleared by Production.
4. Keep noise low.
Especially near minors or emotional scenes.
5. Follow department leads.
If you're unsure who to ask, ask Production first.
6. No surprises.
If something is wrong, unsafe, or unclear - speak up immediately.
2) Production Overview
3) Set Etiquette
The Black Phoenix - Quick Start Guide for New Crew
4) Safety & Conduct
General Safety
· Follow all instructions from the AD team.
· No running cables without clearance.
· No moving equipment without permission.
· Hydrate.
· Take breaks when offered.
Emotional Safety
This production deals with:
· trauma
· grief
· supernatural elements
· violence (implied, not graphic)
If you need a moment, you get a moment.
No questions asked.
Zero Tolerance
· Harassment
· Bullying
· Discrimination
· Intimidation
· Unwanted physical contact
Immediate removal from set.
Primary Channels
Call Sheets (daily)
Text threads (department‑specific)
Crew Portal (documents & updates)
Direct contact with department heads
When in doubt, contact:
Production Office
1st AD
Producer
Response Expectations
Texts: within reasonable working hours
Emails: within 24 hours
Emergencies: call immediately
For Cast
Follow wardrobe instructions on call sheets.
Bring base layers if requested.
No personal jewelry unless approved.
Hair must match continuity unless cleared.
For Crew
Wear comfortable, neutral clothing.
Closed‑toe shoes required.
Weather‑appropriate layers.
No bright colors that reflect light.
5) Communication Rules
6) Wardrobe & Appearance
7) Call Sheet Basics
What You’ll See
Call time
Location
Parking
Weather
Scenes
Cast numbers
Department notes
Safety notes
Your Responsibility
Read the entire call sheet.
Confirm your call time.
Know where to park.
Know where to report.
Bring what’s listed.
General Rules
Respect the property.
Stay in designated areas.
No wandering.
No touching personal items.
Clean up after yourself.
Parking
Always follow the call sheet.
Never assume.
If there is an injury
Notify the AD team immediately.
Do not move the injured person unless necessary.
Production will handle medical response.
If there is a fire or hazard
Follow AD instructions.
Move calmly to the designated safe area.
Do not re‑enter until cleared.
If you feel unsafe
Tell:
1st AD
Producer
Director
Or any department head
You will be heard.
8) Locations & Behavior
9) Emergency Procedures
10) Who to Contact for What
Production Office
General questions, scheduling, documents.
1st AD
Set operations, safety, timing.
Producer
Contracts, pay, releases, major concerns.
Director
Creative questions only.
Department Heads
Anything specific to your job.
Before You Arrive
Read the call sheet
Know the location
Pack weather‑appropriate clothing
Bring water
Bring any required forms
When You Arrive
Check in with Production
Find holding or your department
Review the day’s scenes
Ask questions early
Before You Leave
Confirm tomorrow’s call time
Return wardrobe/props
Clean your area
Check out with Production
Release forms
Emergency contact form
NDA
Minor paperwork (if applicable)
Medical disclosure (optional)
(You can link these once they’re uploaded.)
